Hipaa Storage Of Paper Medical Records

All medical records are subject to the hipaa privacy rule and the same considerations should be given to maintaining the integrity of paper medical records and preventing the unauthorized disclosure of phi.

Hipaa storage of paper medical records.

Hacking information doesn t just happen to digital information. What to do about electronic storage. They can physically store your records at a protected location retrieve files for you and scan all or some of your files when you need them. Here is how you move forward.

No open shelves in a patient or research subject area. Your emr may not take up the physical office space that your paper records once did but the demand for storage space for these files will only grow. The hipaa guidelines for medical records do not exclusively apply to medical records that are created stored or transmitted electronically. What are physical safeguards.

Do you manage your backups internally or is it time to consider looking outside your practice for hipaa compliant backup storage. Assess risks to the data potential results of related attacks and how likely they are to occur. In order to maintain hipaa compliance with your paper record storage you need to think about physical safeguards. Maintaining hipaa compliance across digital paper records hipaa compliance must remain a top priority even as organizations utilize printers scanners and faxes to monitor different types of.

All hipaa compliant storage should be assessed for any risks on a regular basis. Physical safeguards are defined in the hipaa security series as physical measures policies and procedures to protect a covered entity s systems and related building and equipment from natural and environmental hazards and unauthorized intrusion. Medical records and phi must be stored where there is controlled access we recommend that medical records and phi stored in hallways that are accessible by unauthorized individuals should be in locked cabinets. Set up security protections against the risks discovered.

Paper records and electronic records need to be treated the same don t forget about the paper.